Privacy Policy

# Safe and Secure

PRIVACY NOTICE 

This website is operated by Baker and Baker Recruitment Limited. We take your privacy very seriously and we ask that you read this privacy notice carefully, as it contains important information on who we are, how and why we collect, store, use and share personal information. Also, your rights in relation to your personal information, and on how to contact us and supervisory authorities in the event of a complaint. 

Who we are: 

Baker & Baker Recruitment Limited collects, uses and is responsible for certain personal information about you. When we do, we are regulated under the General Data Protection Regulation, which currently applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. 

The personal information we collect and use:

If you register for our online services or complete any online forms, we collect the following personal information which you provide: 

  • Name, address and phone number 

  • Any information contained in document uploads 

  • Any information contained in your CV. 

Information collected from other sources 

We also obtain personal information from other sources, as follows: 

  • Referrals from existing contacts

  • Social Media

  • Job Sites

  • Referrals from customers. 

Monitoring and recording communications 

We may monitor and record communications with you (such as telephone conversations and emails), for the purpose of quality assurance, training, fraud prevention or compliance. 

Use of cookies 

A cookie is a small text file, which is placed onto your computer (or other electronic device) when you use our website.  We use cookies on our website. 

For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of a user’s internet service provider,  This information helps us to build a profile of our users.  Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually. 

You can set your browser not to accept cookies and the websites below tell you have to remove cookies from your browser.  However, some of our website features may not function as a result. 

For further information on cookies, visit www.aboutcookies.org or www.allaboutcookies.org

How we use your personal information 

We use your personal information to:- 

  • Source suitable work or employment

  • Notify you of positions or contracts which might be of interest to you

  • Identify you and manage any accounts you hold with us

  • Conduct research, statistical analysis and behavioural analysis

Who we share your personal information with 

If you submit your details online to register, all information will be shared with all recruiters within our business who may discuss your application with our customers or clients.  Such discussions will usually be kept anonymous unless you have consented to be considered for a position.  We use third-party suppliers to assist with the administration of the website, clerical work, destruction of paper records which contains personal or sensitive data.  In such instances, all suppliers shall be bound to strict confidentiality obligations requiring them to keep any personal information from entering any public domain. 

If you submit a general enquiry via our website, any details submitted may be circulated within our business in order that your enquiry can be dealt with appropriately. 

We will share personal information with law enforcement or other authorities, if required by applicable law(s). 

We will not share your personal information with any other third party. 

Some information has to be provided by you, and if so why.

The provision of your name, address, email and contact number is required from you to enable us to contact you.  This is so that we can obtain further information regarding the type of position or contract you hope to obtain.  

How long your personal data will be kept 

  • We will hold personal data relating to job/work-seekers for a period of at least 6 years 

  • Information received from online contact forms will not be retained unless we are legally required/justified to do so. 

Reasons we can collect and use your personal information 

We rely on your Consent and a Legitimate interest as the lawful basis on which we collect and use your personal data. Our legitimate interests are that by registering with Baker & Baker Recruitment Limited to find you a suitable position, we need to pass that information on to potential clients and customers who will be offering the work/position to you.   If you register to work with us, we assume that you are happy for us to process your personal information. 

Transfer of your information out of the European Economic Area (EEA) 

Unless we notify you in advance, we will not transfer your personal data outside of the EEA or to any organisation (or associated bodies) governed by public international law, or which is set up under any agreement between two or more countries. 

Your rights 

Under the General Data Protection Regulations, you have a number of important rights. In  summary, those include:- 

  • Fair processing of information and transparency over how we use your use personal information 

  • Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address 

  • Requiring us to correct any mistakes in your information which we hold 

  • Requiring the erasure of personal information concerning you in certain situations 

  • Receiving the personal information concerning you, which you have provided to us, in a structured, commonly used and machine-readable format, and have the right to transmit that data to a third party in certain situations 

  • Objecting at any time to processing of personal information concerning you for direct marketing 

  • Objecting to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you 

  • Objecting in certain other situations to our continued processing of your personal information 

  • Restricting our processing of your personal information in certain circumstances 

  • Claiming compensation for damages caused by our breach of any data protection laws 

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation

If you would like to exercise any of those rights, please:- 

  • Email, call or write to us

  • Let us have enough information to identify you 

  • Let us have proof of your identity and address (i.e. copy of your driving licence or passport, etc) 

  • Let us know the information to which your request relates, including any account or reference numbers.

If you would like to unsubscribe from any mailing list you can reply in writing with ‘unsubscribe’. It may take up to 5 working days for this to take place. 

Keeping your personal information secure 

We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to have it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. 

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. 

If you want detailed information from "Get Safe Online" on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses. 

How to complain 

We hope that we can resolve any query or concern you raise about our use of your information/data. 

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113. 

Changes to this privacy notice 

This privacy notice was updated on 18 November 2020. 

We may change this privacy notice from time to time. You should check this policy occasionally to ensure you are aware of the most recent version. 

How to contact us 

Please contact us, if you have any questions about this privacy notice or the information we hold about you. 

If you wish to contact us, please send an email to gdpr@bakerandbakerrecruitment.com 

Do you need extra help? 

If you would like this notice in another format (for example audio, large print, braille) please contact us (see ‘How to contact us’ above). 

Issue on 18/11/2020